Results from systems we've built for clients. Full stories at adceptional.io/case-studies.
Randy saves about 50% of the time his team spent on manual follow-up.
Randy Gandara runs Goldmorr USA, the national distributor for a line of restoration cleaning products. Following up with 12,000+ contacts by hand could easily take 20 hours a week.
We connected his CRM, forms, training certificates and QuickBooks so the follow-up runs on its own.
Marketing automation build · 52 secRead the transcript +
"It could easily be 20 hours a week on just manual follow-up on things like that. There's like over 12,000 contacts in there. So there's just no way you could stay in tune with that volume of people. All of those things being intertwined and connected somehow, some way, you were able to connect those dots for us to simplify the process and streamline it even further. So yeah, I would say roughly at least a 50% savings of time, you know, to be able to shift focus onto bigger and better things. If you're at that point where you're really wanting to simplify and streamline your operations, I would definitely speak with Ivo and Adceptional. Identify what are the key elements that are maybe holding you back from succeeding and growing your business further."
Randy Gandara, Owner, Goldmorr USA
AI Profit Audit + one quick win implementation
Stakeholder interview summaries
See where your team's time really goes and where work gets stuck.
Full process documentation
Get every key process written down step by step, so it stops living only in people's heads.
AI opportunity breakdown and estimated impact summary
Find every place AI can make or save you money and time, with a conservative estimate on each.
Phased implementation roadmap
Know exactly what to build first, what comes next, and what to leave alone.
Findings presentation
Get your leadership team aligned on what happens next, in one 60-minute session.
What clients say.
"It's been a game changer for me. It reduces my procrastination time because I'm not spending time wondering what to do next."
"The results were so positive, we temporarily paused the campaign just to build capacity and staffing."
Your fractional Chief AI Officer.
I've spent close to a decade building automation and AI systems for small and mid-sized businesses. The pattern I keep seeing: tools fail when people force them to fit the business, instead of the other way around.
The audit is how we start. When you're ready, I stay on as your fractional Chief AI Officer and build the roadmap with you, one project at a time.
Who I work with, and who I don't.
Who I work with
Who I don't work with
Starting at $2,000.
One flat fee, based on the size of your business.
For owner-led businesses where you and one or two key people run most of the work.
Kickoff, team input, ranked opportunities, roadmap, one quick win and the walkthrough.
Half due on signing, half on delivery. Your audit fee is credited toward your first month if we keep building together.
Details +
- Value is estimated conservatively from your own numbers (for example, hours saved times hourly cost, or lead value times close rate) and agreed with you in the walkthrough.
- The guarantee covers identified value. What you go on to earn depends on what gets implemented.
- It applies when you complete the kickoff and give us the team input and tool access the audit needs.
- Claim it within 14 days of your walkthrough.
What owners usually ask.
How much does an AI audit cost?
The AI Profit Audit starts at $2,000 for owner-led businesses with 1 to 2 stakeholders, and is $5,000 for businesses with 3 or more stakeholders across a leadership team or several departments. Half is due on signing and half on delivery.
How long does the audit take?
Most audits are delivered within 10 days. We set your timeline at kickoff, based on how many people we interview. It ends with a 60-minute findings presentation and your quick win.
What kinds of businesses do you work with?
Small and mid-sized businesses doing roughly $500K to $10M a year, in any industry. Past clients include home services, franchises, marketing agencies, solar, telehealth and product distribution.
Do I need to know anything about AI?
No. You know your business, and that's what we need from you. Picking the tools and building them is our job.
Which tools do you use?
Whatever fits. We're not tied to any vendor, and we start with the software you already pay for. As an OpenAI Select Partner we work closely with OpenAI, but we recommend other tools whenever they're the better fit.
What if we don't continue after the audit?
You keep the roadmap, the opportunity estimates and the quick win. Some owners build the rest in-house. Others keep working with us. Both are fine.
Who owns what you build?
Your quick win runs in your own accounts, and you keep using it whether or not we keep working together.
How do you handle our data?
We only access the tools the audit needs, and everything stays inside your own accounts.
Is this the same as an AI audit?
Yes. The AI Profit Audit is our AI audit, built around one question: where can AI make or save you the most money?